Web design service - Chapter 21 . Working with Words and Images
Chapter 21 . Working with Words and Images 551 Getting Away from Windows For casual home users, small-office workers, and large corporation personnel alike, moving away from Microsoft Office to another Office suite is an experience that can range from simple to harrowing. In general, it is useful to examine this migration in terms of home use versus work use. Home users typically have to concern themselves with maintaining access to their own documents. In a personal context, it might be rare for friends and relatives to send Excel spreadsheets, Word documents, and PowerPoint presentations. But over the years you may have accumulated term papers, recipes, letters to the editor, and other such documents that you d like to be able to read and print. In most cases, OpenOffice.org applications will handle files in Microsoft formats just fine. At work, in addition to the accumulation of documents over time, there is a more pressing issue: Other people will be sending you Microsoft Office documents. So while home users need to concern themselves most with access to historical documents, in the workplace you probably need to accommodate new documents as well as your historical information. Because you can also convert your documents, there are no real challenges to migrating simple documents. However, if your Microsoft Office documents include extensive macro, scripting, or embedded object usage, you may find the conversion is not a very clean one. Make sure you attempt conversions using the following options before moving on to the last resort of using multiple applications or re-creating documents. Using Microsoft Office to convert documents enables you to save your files in an alternative format. For example, Word 2002 allows you to save your .doc files (the Word versions anyway) to a variety of formats, including: . HTML (.htm/.html) HTML is a great format for your information if it is basically text and you need only a few formatting options and some embedded images and links. The resulting HTML document will be smaller than the corresponding .doc file. . Rich Text Format (.rtf) Another wonderful minimalist format (owned by Microsoft but an open standard nonetheless) that preserves some formatting and graphics, but any scripting or macro usage is lost. . Plain Text (.txt) Works if all you need to save is the text of the file. Everything else is lost. . Word 6.0/95 (.doc) An alternative format that may save some of the elements you want yet make it more accessible to OpenOffice.org. Using this format may not resolve all of the issues you have with converting those hard-to-change documents, but it just might do the trick.
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